Executive Assistant 

Job Description   

Are you an organized self-starter who is a team player and is invested in assisting the team achieve its goals? iSoftpull is looking for an executive assistant to serve as an integral player in supporting senior leadership to ensure company objectives are met and upheld. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, an executive assistant must possess flexibility and foresight, while maintaining confidence related to high-level systems and operations.

Responsibilities 

• With a primary responsibility of supporting the CEO, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support company initiatives, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

 Skills and Qualifications   

• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

 Requirements 

• Experience in administrative role reporting directly to upper management
• Experience overseeing budgets and expenses preferred
• Experience developing internal processes and filing systems preferred

Apply Now 

Please submit your application, resume, and cover letter at isoftpull.com/apply to formally apply for the position.

‍